If youre unsure what type of calendar software your contacts are using, you can create links for each calendar type.Any.ics file will work for both Outlook and Apple Calendar users, and a Google calendar link will work for Google Calendar users.Set up the calendar event as an Appointment, not a meeting, since this invite will be going to an individual recipient and not other contacts on your calendar.
Outlook Invite As Optional Software Your ContactsThen click the down arrow below the Forward button in the top left, and click Forward as iCalendar. Outlook will attach an iCalendar to your appointment, which you can right-click and save to your desktop. This will create the event on the current day, without any other details, which need to be filled in. In the upper right, click the More actions dropdown menu and select Publish event. Step 4: Click the Send button or Send Update button in the Meeting window. Outlook Invite As Optional Update An ExistingOccasionally, you may need to update an existing meeting and add more attendees. Either in new meeting request or updating existed meeting, this article will arrange you a guidance to add and remove required, optional, or resource meeting attendees at ease. Add meeting (requiredoptionalresource) attendees in Appointment page Add meeting (requiredoptionalresource) attendees in Scheduling page Delete meeting (requiredoptionalresource) attendees Add meeting (requiredoptionalresource) attendees in Appointment page Normally we create and edit meeting in the familiar Appointment page. And it is easy to add the required, optional, and resource attendees in the appointment page. Step 1: Open the meeting window by one of following operations: Click Home New item Meeting to create a new meeting in Outlook 2010 2013; Click File New Meeting Request to create a new meeting in Outlook 2007; Double click an existing meeting in calendar to edit it. Step 2: Enter the email addresses of meeting attendees in the To box. Sometimes you may not remember all attendees email address, and enter them correctly in the To box. And for the sake of entering more kinds of attendees, youd better go on following steps. Step 3: Click the Address Book button in the Attendees group under the Meeting tab. Step 4: In the Select Attendees and Resources: Contacts dialog box, Add Required Attendees: Select and highlight the email addresses you will add in the Address Book, and click the Required - button; Add Optional Attendees: Select and highlight the email address in the Address Book, and click the Optional - button at the bottom. Add Resources Attendees: Select and highlight the email address in the Address Book, and click the Resources - button at the bottom. Step 5: Click the OK button in the Select Attendees and Resources: Contacts dialog box. Step 6: Click Send button if you are creating new meeting, or Send Update button if you are editing an existing meeting. Quickly print a meeting including its attendee list and attendees responses in Outlook Normally, for printing a meetings attendee list in Outlook, you have to copy the attendee list, paste it to some place, and then print. But, with excellent Advanced Print feature of Kutools for Outlook, you can quickly print a meeting with its attendee list, and all attendees responses as well. Outlook Invite As Optional Trial Without LimitationClick for 60-day free trial without limitation Add meeting (requiredoptionalresource) attendees in Scheduling page In scheduling page, it is clear to view time arranged in detail in your calendar, and you can pick up the best time for meetings. There are a few differences from that in Appointment page to add attendees. Step 1: Get into the Meeting window: Create new meeting in Outlook 2010 2013: click the Home New Item Meeting; Create new meeting in Outlook 2007: click the File New Meeting Request; Open existed meeting: double click the meeting in the calendar view. Step 2: Click the S cheduling button in the Show group under the Meeting tab. Step 4: Now you get into the Select Attendees and Resources: Contacts dialog box, you can do it same as Step 4 in the Appointment page. Delete meeting (requiredoptionalresource) attendees You can delete all or special meeting (required optional resource) attendees with following steps. Step 1: In the Meeting window, click the Address Book button in the Attendees group under the Meeting tab. Step 2: Select the special or all email addresses in the Required - box, Optional - box, or Resource - box, and delete them.
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